FOL Minutes July 10, 2018

Friends of the Powers Memorial Library
Meeting July 10, 2018
Call to order: 6:01

Members present: President Lori, Vice-President Lauren, Treasurer Connie, Secretary Carol, Carolyn, and Juli

Minutes of last meeting: Approved as written.

Public Comment (Limit to 10 minutes): An article about the Health Community Network in the Friday June 22nd edition of the Palmyra Enterprise stated that 83% of the respondents use the public library.

Finance Report
Current check book balance: $8,967.24
Credits: $671
Debits: $230

Directors Report: The cabinets installed downstairs were less expensive than expected, costing $1267.23. Summer programs are going well. The 27 programs taking place last month had a total of 177 people involved. Lauren has kindly stepped up to plan Family Fun Night. So far the community band, yard games, and free food are planned. Letters have been sent out to area businesses requesting donations or sponsorship of entertainment. Hopefully, the DPW and Police Department will bring their equipment over again this year. Books and DVD’s have been ordered through August.

Committee Reports
Garden Walk Wrap Up: 19 walkers visited the 5 featured gardens. Income from the raffle and tickets was $718 and expenses were $180. More than 400 raffle tickets were sold. Garden Walk responsibilities include securing gardens, preparing raffle items, providing publicity, selling wristbands and raffle tickets. The Garden Walk binder contains useful information from past years. Something to consider for next time is sending thank you notes to those donating items for the raffle. Changing the date till later in June was also discussed.

Fundraiser ideas
Zoo Passes: Three packets were formed from the extra passes the zoo provided: 4 free admission tickets and 4 complimentary passes, 2 free admission tickets and 2 behind the scenes passes, and 4 free admission tickets. These will be awarded to the family, adult, and child who check out the most items from July 15th – August 31st. Only 1 prize will be given per family. Lauren will post flyers in the library.
Ideas to utilize raffle license throughout the year: None at this time.

Recruitment ideas to increase The Friends membership count:
Invite a friend to the Friends meeting

Other items that come to the Friends attention
Bench Installation Update/Dedication: The bench still needs to be anchored. Lori texted Al Tietz, and he responded that it could be installed later this week.
Chamber of Commerce Meeting: Nothing new to report. The next meeting is set for this Thursday, July 12th, 6:30 at the Village Park.
Communications: None.
Director’s Wish List: FOL should check back with staff in August if additional DVD’s are needed.
Junk Parade Float: This event will be held the Sunday of Labor Day Weekend,
September 2nd. Rebecca is coordinating the FOL part of the parade.
Car Show Basket: The Car Show is August 18th. Connie moved and Carolyn seconded
that we voluntarily contribute to a Car Show Basket including a gas gift card, car wash gift card, car book, and gazetteer. Motion carried. Carolyn will get a gazetteer and Lori will buy a car book.
Patron of the Year: Ruth Ann Mueller was chosen for this honor. The FOL will hold
an event this fall to recognize her. Connie will check with Reyna on lettering for the plaque.
Family Fun Night: Thursday, August 9th, 5pm-8pm is the date and time when this family-friendly event will be held at the Village Park. Hot dogs, buns, bags of chips, popcorn, juice boxes, water, cookies, condiments, and napkins are all in the process of being obtained. 225 people came last year and 250 are projected to attend this year. Five giant yard games have been ordered through the Bridges Library System. Juli stated that First Citizens State Bank will give a donation. Carolyn will contact DPW & the Fire Department about bringing their equipment for viewing that night. Carolyn will also check on a karate demonstration for 5:30-6:15. The community band will be playing 6:30-7:30. The possibility of having a bouncy house or bungee activity was discussed. This would also be a great opportunity to promote Library programs and the FOL via flyers/brochures. Lauren volunteered to continue to purchase items for Family Fun Night.

Snacks: Carolyn

Suggestions for next agenda: Family Fun Night

Set date for next meeting: Tuesday, July 31st, 6pm.

Adjournment: 7:23